9th of June 2020
Sarah Surrall, VP Engineering & COVID-19 Response Lead
Hazard
Who might be harmed?
Controls Required
Additional Controls
Spread of Covid-19
Team Members of team households
Hand Washing
Hand Sanitiser
Social Distancing
Provision of face masks, and disposable gloves to site teams Provision of additional sets of protective clothing as requested by the team
Regular monitoring 1 of stock levels of masks, gloves and hand sanitizer
Log all team visits to customer sites to enable efficient contact tracing if necessary
Difficulty social distancing in confined working environments (e.g. patient bedrooms)
Team Members of team households
Team members to wear face masks
Long distance travel in a single day causing tiredness while driving
Team
Identify Covid-Secure hotels or other appropriate locations where staff can stay overnight for such journeys
Check accommodation risk assessment and Covid-Secure practices to ensure appropriate measures are in place to protect Oxehealth team Team members able to take additional precautions such as cleaning supplies if desired (Oxehealth to reimburse)
Hazard
Who might be harmed?
Controls Required
Additional Controls
Spread of Covid-19
Oxehealth Team
Avoid use of public transport where possible
Guidance to team to discuss alternatives with Leadership team where necessary
Cleaning of pool cars
Signage for reminders
Hazard
Who might be harmed?
Controls Required
Additional Controls
Spread of Covid-19
Team Members of team households Visitors to office Cleaners Others working at Oxford Science Park
Hand Washing
Signage
Hand Sanitiser
Signage
Disinfecting common spaces and surfaces (desks, telephones, door handles)
Signage
Keep log of hot desks which have recently been used (dated post-it note) to allow best use of available space
Recommend team wash any kitchen utensils before use (e.g. mugs)
Signage to remind team to clean kitchen surfaces & coffee machine before and after usage
Self and household isolation of symptomatic individuals
Electronic log
Provision of masks and gloves for optional use by team members in office
Social distancing
Signage and visual reminders in office to encourage social distancing. Specifically near sofas / bean bag areas, entrance to main office desks
Limited staff in office simultaneously
Have office visit booking system
Signage to indicate maximum capacity on certain areas (e.g. Meeting rooms, 3 kitchen etc)
Agreement with OSP on wider controls in Park and office buildings
Recommend change of clothing before and after visits to office
Minimise indoor face to face meetings
Guidance to team to consider outdoor or walking meetings.In office meetings recommended in foyer area to allow space for social distancing
Restrict maximum number of people in the office simultaneously to 10
Restrict number of people in smaller or enclosed spaces in office
Signage near kitchen, server room, storage room and small meetings rooms
Encourage visits to office outside of core hours where possible
Review Oxford Science Park risk assessment and mitigations.
Work with OSP as required to support and improve their mitigation strategies
Severe illness from Covid-19 due to underlying health conditions
Those defined as "Extremely Clinically Vulnerable"
Request these staff do not visit the office or science park
Those defined as "Clinically vulnerable"
Avoid visits to the office or other spaces unless able to work in isolation
Where working in isolation regular video check-ins with another member of team to mitigate against lone worker risks
Emergency evacuation limits ability for social distancing
Team Visitors to office Cleaners Others working at Oxford Science Park
Hand sanitizer near emergency exits
Reminder signage
Other medical emergency causes reduction in social distancing
Team Visitors to office Cleaners Others working at Oxford Science Park
Face masks and disposable gloves available in office
Signage near first aid kits with stock of masks and gloves
Hazard
Who might be harmed?
Controls Required
Additional Controls
Physical discomfort or injury
Team member
Guidance to team to take breaks and move around
Information on creating a Slack reminder
Team to self assess for physical discomfort and additional needs for equipment to improve home working where possible and practicable
Periodic review
Poor mental health or well-being
Team member
Regular check-ins with line manager
Regular cross-team sessions to encourage communication and social interactions
Confidential telephone counselling service
Identify and instigate activities to encourage social contact within and across the team. E.g. multi-functional working groups, company "quiz night" etc