Privacy Notice

This website (the "Site") is operated by Oxehealth Limited of Magdalen Centre North, Oxford Science Park, Oxford, Oxfordshire, England, OX4 4GA (“Oxehealth”), also referred to in this Privacy Notice as "we" or "us".

At Oxehealth we respect your privacy and we want to be as transparent as possible about how we process your data including personal data. This Privacy Notice applies to users of this website and sets out how we will treat and protect any personal information that you provide us or that we collect from you when you use the Site.

Oxehealth is also the Data Controller for information held about its Employees, Customers, Suppliers, Investors and research participants. To access privacy notices for Oxehealth’s processing activity for each of these please click the links below:

Where Oxehealth processes personal data generated by our system on behalf of our customers we are a data processor. The ways in which we process this data is agreed in our Customer Service Agreements and is not included in these privacy notices. For information on how we keep this information secure please see our commitment to privacy and security page

1. Who we are

Oxehealth, We, Us, Our refers to the following group of companies:

Holding company and main office (UK)
Oxehealth Limited
Registered in England and Wales, Company Registration Number 08163325
Address: Magdalen Centre North, The Oxford Science Park, Littlemore, North OX4 4GA

Fully owned subsidiaries:
Oxehealth AB
Registered in Sweden, Registration Number 559275-7487
Address: Nordenskiöldsgatan 11, 21119 Malmö

Oxehealth Inc
Registered in the United States of America, No. 3389479
Address: 9419 North Market Street, Suite 950 Wilmington, 19801 Delaware

2. Our Data Protection Officer

Oxehealth is registered with the Information Commissioner’s Office and details of our data protection officer can be found on the ICOs register of fee payers.

3. What information might we collect about you via this website and what we use it for

We may collect information from you via this website either through your entry of information onto the website or through our use of cookies (see the Cookies section below). Some sections of the website may invite you to submit your personal information, e.g. by requesting a subscription to our newsletter in order to be provided with the latest information about Oxehealth events or products, or to contact us with enquiries and comments. We may therefore collect and process personal information you provide to us such as:

your name, address, email address and other contact details;
details of your preferences and interests (to help tailor the website, our newsletters and other marketing material to you);
records of your correspondence with us, if you have contacted us; and
details of your visit to our website and the resources that you access.

We may use personal information collected from you through the Site in the following ways:

to ensure that the website is presented to you in an effective manner and is customised to your preferences;
to provide you with information that you have requested from us;
to book you on to any of our events that you have registered to attend; and
where you have registered to do so, to send you electronic and/or paper form marketing and other materials relating to us or to contact you for market research purposes, unless you would prefer us not to do so (see Your Rights below).

4. Cookies

We may also obtain information about your usage of the website through the use of 'cookies' which enable us to make certain parts of the Site easier to use and to improve the website generally.

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. However some cookies are essential and the site won’t operate as expected without them and some features of the website may not be available. For further information about cookies please visit www.aboutcookies.org.

5. Our lawful basis for processing your personal data

The UK’s data protection law allows us to use your personal information provided we have a legal basis for doing so. The legal basis that we rely on to use your information is usually:

You’ve given us your consent (for example, to send you marketing material); and
We have a legitimate interest in operating and promoting our business.

6. How we store and keep your information secure

The security of all information held and processed by Oxehealth is important to us. Oxehealth has implemented an ISO 27001 certified information security management system which is audited to ensure that we have the appropriate technical and organisational controls in place to protect your data.

Oxehealth has policies in place to restrict printing of personal data - however where this is required any hard copy information is held securely in a locked cabinet in an office which has 24/7 security with restricted, electronically controlled access by staff members.

Any information held in soft copy is stored on local secure or approved secure cloud servers with access restricted only to those members of staff who require it to perform their roles or obligations.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

7. How long will we keep your information for

We will hold your information for the time required to respond to your query and where there is a legitimate reason to do so we may keep it for longer to provide you with information we believe will be of interest to you. This could be for the lifetime of the company unless you ask us to delete it sooner.

8. Who your information is shared with

We will not share your personal information with any third party except where:

you have expressly consented for us to share your personal information with third parties;
we are under a legal or regulatory obligation to disclose your personal information, or in order to enforce or apply our Site Terms & Conditions; or to protect the rights, property, or safety of our company, our clients or others;
our company, or substantially all our company's assets are merged or acquired by a third party, in which case your personal information may form part of the transferred or merged assets;
to provide anonymous statistical information about users of the Site and related usage information to reputable third parties;
we are using a third party service provider to provide services for or on behalf of Oxehealth, in such circumstances this will only be to trusted providers and subject to confidentiality arrangements.

9. Transfers to third countries and safeguards in place

We may sometimes transfer to, store or host information with third party service providers based outside the UK and/or the European Economic Area (EEA), including countries where the law may provide less protection for personal information.

Wherever we transfer personal information outside of the UK or EEA, we will take legally required steps to ensure that adequate safeguards are in place to protect the personal information and to ensure it is kept securely.

If we engage a third party to process personal information on our behalf we contractually require them to apply appropriate safeguards for personal information.

10. Links to third party websites

The Site may contain links to other websites of interest. However, once you have used these links to leave the Site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this Privacy Notice. You should exercise caution and look at the privacy notice applicable to the website in question.

11. Your Data Rights

GDPR gives you certain legal rights which mean you have an amount of control over the personal data which we process. These include the right to

access your personal information
to object to the processing of your personal information
to correct any mistakes or errors in the information we hold on you
to ask us to erase any information we hold on you
to restrict how we process your information
and to ask us to port your personal information to another provider.

More information about these rights can be found here UK: For the public | ICO or here Sweden: The data subjects rights

You can enquire about or request to exercise any of these rights by contacting Oxehealth’s Data Protection officer by email to privacy@oxehealth.com or by letter to the following address:

Data Protection Officer
Oxehealth Limited
Magdalen Centre North
Oxford Science Park
Oxford, OX4 4GA

12. In the event you have a complaint

If you are unhappy with the way in which your personal data has been processed you may in the first instance contact Oxehealth’s Data Protection Officer using the contact details above.

If you remain dissatisfied then you have the right to apply directly to the relevant supervisory authority for a decision. You may contact them as follows:

United Kingdom
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Tel: 0303 123 1113
Live chat: https://ico.org.uk/global/contact-us/contact-us-public/public-advice/
Website: www.ico.org.uk

Sweden
IMY - Swedish Authority for Privacy ProtectionIntegritetsskydd Myndigheten, Box 8114, 104 20 Stockholm, Sweden
Tel: +46 (0)8 657 61 00 (Monday to Friday 9am to 12pm)
Email: imy@imy.se
Website: www.imy.se

13. Review and update of Privacy Notices

Oxehealth will review and update our Privacy Notices from time to time and will update them on this page when they change. . When you visit the website please review the privacy notice each time to ensure you are aware of any changes since your last visit.

This Privacy Notice was last reviewed and updated on 10 MAY 2023